Job Description

Summary:

Provides operational support to Asphalt operations staff. Operational support includes data entry, spreadsheet creation/maintenance, inventory tracking, training, problem solving, computer assistance, office maintenance, managing facility vendors and greeting visitors.

KEY RESULT AREAS AND RESPONSIBILITIES:

* Enter contract, driver, truck, and trailer information into G-3, close contract when complete and update carrier's insurance.
* File Bills of Lading in customer file and place copy in numerical order file.
* Take calls and e-mails from customers for the next day's load, place on the Daily Dispatch and create copies of Certificates of Compliance for the loads.
* Answer phones and direct calls to appropriate person, greet customers and direct to appropriate person or take information to pass along.
* Maintain and order supplies as needed to fulfill appropriate inventory levels.
* Make and place labels on sample cans and place in box ready to be distributed to the appropriate loads.
* Accurately maintain inventory lists (rail cars offloaded/in transit, chemicals purchased/used, transfer sheets, blend sheets, Month end Gauge Report, monthly product tonnage purchased).
* Maintain clean office environment and ensure office service appliances (coffee machine, water dispenser, etc.) are kept clean, operational and fully stocked.
* Ensure paperwork for Bills of Lading are correct and void loads appropriately.
* Prepare up to date weekly driver status report and post every Friday in designated location.
* Prepare, ship and receive shipments, as appropriate, to support facility operations.
* For inbound chemical shipments, check paperwork, weigh truck in (if necessary), call operators to off load, weigh truck when complete, prepare copy of paperwork for inventory and deliver original to appropriate party.

EDUCATION:

* Minimum High school diploma or GED required.

EXPERIENCE:

* Minimum of 3 years general office experience required.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Application Instructions

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